How to Submit

Table of Contents

Submission and publishing decisions View
  How to submit your article View
  Submission checklist View
  Peer review process View
  Appeals View
General notes View
Article structure: original research articles View
  Title page View
  Abstract View
  Text organization View
Article structure: other articles View
  Title page View
  Abstract View
  Text organization View
Appendices View
Artwork View
Tables View
Supporting / supplementary information View
Journal style guide View
References View

Submission and publishing decisions

How to submit your article
All articles must be submitted online, using our submission system. This is accessed on the website (www.hamdanjournal.org) using the LOGIN tab at the top of the screen.
Before starting submission, please ensure you have the following items:
Note that we will not consider articles that are currently being considered by another journal so please do not submit your article to us if you have already submitted it to another journal and are awaiting a decision.

Similarly, we will not consider articles that have already been published unless there is a justifiable reason for this. We will consider articles that have been published elsewhere in a language other than English, so long as we are informed of the article's prior publication and the author has agreement from the original journal. (The submitted article must also cite the prior publication.)

To prepare your article, please follow the manuscript and artwork preparation guidelines below.
Submission checklist
Before your article is sent to the editor it goes through a submission checklist. The following are checked and if these are not present, you shall be emailed and requested to send the missing details to the editorial office assistant. Note: if you do not send the requested details within 3 weeks, your paper will be unsubmitted and archived.
  1. Full affiliation details for all authors (department, institution, city, state, country, postcode)
  2. Abstract is present
  3. Figure and tables are all cited in the main body of the text and have legends.
  4. The Vancouver reference system has been used.
Peer review process
All manuscripts submitted for publication will be peer reviewed, usually in consultation with the members of the Editorial Advisory Board and a number of external referees. Authors may provide the contact details (including email addresses) of four potential peer reviewers for their paper. Recommended peer reviewers should not have collaborated with any of the authors within the previous 5 years or be former students, advisors or members of the same research institution.

The journal will operate a "single blind" peer review system: the peer reviewer will be aware of the author's identity. All submissions will be treated as confidential by both the editorial staff and the reviewers: external reviewers are asked not to discuss the article with anyone except the journal editors and staff.
Peer reviewers will be asked to determine whether articles fulfil the following criteria:
  1. Is the research reported methodologically sound?
  2. Is the content of the article of interest to the journal’s intended readership?
  3. Do the methods, findings and discussion correlate with each other?
  4. (To the best of their knowledge) is the research novel and the findings new?
  5. Are the references up to date and relevant?
  6. Does the abstract accurately and succinctly summarize the article?
  7. Is the title appropriate?
  8. If relevant, does the research conform to appropriate ethical standards?
Reviewers will be asked to declare any conflict of interest (e.g. a colleague of the author or undertaking similar research) and this may preclude them from being asked to review the article.

The reviewer will be asked for comments to be transmitted to the author: these should be polite and constructive.

The Editor makes the final publication decision. Note that it is likely that most articles will require some revision before they are deemed suitable for publication.
Appeals
We are aware that peer review is not a failsafe process and that errors may have been made. If the author feels that an incorrect judgement has been made about their article please send a letter to the editorial office detailing the reason for appealing the judgement. The editorial office will then decide whether to invite a revised submission.

General notes

  • All manuscripts must be written in English, using UK English spellings.
  • Non-native speakers of English may choose to make use of a copy-editing and language editing service such as that provided by Sheikh Hamdan Bin Rashid Al Maktoum Award for Medical Sciences (please contact us at email: shhaward@emirates.net.ae).
  • All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.
  • The manuscript must be submitted on sequentially numbered pages, with line numbering turned on.
  • The text should be in a common typeface such as Times or Arial.
  • The text should be double-spaced with margins of c. 4 cm.

Article structure: original research articles

These should present original findings and research results. The article should be a maximum of 7000 words.
Title page
The title of the article should be precise and brief and must not be more than 120 characters. Authors should avoid the use of non-standard abbreviations. The title must be written in title case except for articles, conjunctions and prepositions.

All author names must be given, in the order in which they are to appear including (1) the name of their institution, (2) their address, (3) country and (4) email address.

For example:

Grant Theron, John Radcliffe Hospital, PO Box 123, Oxford OX1 1AA UK, Grant.theron@jradcliffe.ac.uk
Jonny Peter, John Radcliffe Hospital, PO Box 123, Oxford OX1 1AA UK, j.peter@jradcliffe.ac.uk
Keertan Dheda, Oxford University, Stateside Road, Oxford OX5 5AA UK, dhedak@hotmail.com
Abstract
The abstract of a research and review article should not exceed 350 words and should not be structured.
Text organization
The main body of text should be structured into separate sections:
  1. Introduction: This should provide a clear statement about the objective of the article. This section should not contain the results.
  2. Materials and Methods: This section should provide a clear explanation of the work undertaken in such a way that it could be reproduced by the reader. Where relevant this section must clearly indicate any ethics or other reporting guidelines that have been followed.
  3. Results: This section should present the results clearly, but no discussion of the results should be included.
  4. Discussion: The discussion should clearly analyse the results – not repeat them. In this section authors should include comments about strengths and weaknesses of their study compared with others and what has been revealed that was not apparent previously.
  5. Conclusion: This should summarize the conclusions of the research and identify any unanswered questions or areas for future study.
  6. Acknowledgements: These should be included only where required. They should be kept brief but recognize any grant funders and any editorial assistance received.
  7. Conflict of interest: This section should include reference to any potential conflict of interest (or 'competing interests') that may have influence on the article. Where there is no conflict of interest the authors must still include this section but state ‘no conflict of interest'. For details about what to include here, see http://www.icmje.org/ethical_4conflicts.html.
  8. References: These should be in the Vancouver style of referencing and should include any references made within the text, but not include "additional reading".
  9. Figure captions: Captions to both line drawings and photographs should be listed and numbered consecutively.
  10. Tables: Tables should be listed and numbered consecutively.
The text may be subdivided further according to the content.

Article structure: other articles

The journal accepts review articles (c. 10 000 words maximum), points of view (2000 words maximum), case studies (900 words maximum), debating issues (2000 words maximum), letters to the editor (900 words maximum). The journal also encourages submissions of interesting videos and ‘The view from here’ articles – but please contact the Editor before submitting these items.
Title page
The title of the article should be precise and brief and must not be more than 120 characters. Authors should avoid the use of non-standard abbreviations. The title must be written in title case except for articles, conjunctions and prepositions.

All author names must be given, in the order in which they are to appear including (1) the name of their institution, (2) their address, (3) country and (4) email address.

For example:

Grant Theron, John Radcliffe Hospital, PO Box 123, Oxford OX1 1AA UK, Grant.theron@jradcliffe.ac.uk
Jonny Peter, John Radcliffe Hospital, PO Box 123, Oxford OX1 1AA UK, j.peter@jradcliffe.ac.uk
Keertan Dheda, Oxford University, Stateside Road, Oxford OX5 5AA UK, dhedak@hotmail.com
Abstract
An abstract is required but should not be structured.
Text organization
The text should be structured as considered suitable by the author.
  1. Acknowledgements: These should be included only where required. They should be kept brief but recognize any grant funders and any editorial assistance received.
  2. Conflict of interest:This section should include reference to any potential conflict of interest (or 'competing interests') that may have influence on the article. Where there is no conflict of interest the authors must still include this section but state ‘no conflict of interest’. For details about what to include here, see http://www.icmje.org/ethical_4conflicts.html
  3. References: These should be in the Vancouver style of referencing and should include any references made within the text, but not include 'additional reading'.
  4. Figure captions: Captions to both line drawings and photographs should be listed and numbered consecutively.
  5. Tables: Tables should be listed and numbered consecutively.
The text may be subdivided further according to the content.

Appendices

If there is a need to present lengthy, but essential, methodological details use appendixes, which can be a part of the article. An appendix must not exceed three pages. The information should be provided in a condensed form, ruling out the need of full sentences. A single appendix should be titled Appendix, while more than one can be titled Appendix A, Appendix B, and so on.

Artwork

  1. Ensure that all photographs are in focus and have clear contrast.
  2. Not all photographs are perfect, but please do not use software to enhance your artwork.
  3. Supply the highest resolution images that you have – the higher the resolution, the better we can reproduce your artwork
  4. We may redraw your artwork, so if you supply a graph or chart please also include the data so we can accurately reproduce it to the journal style.
  5. Artwork files should be JPEG, TIFF, or PDF and chemical structures should be drawn in ChemDraw (CDX)/ISISDraw (TGF)
  6. Each piece of artwork should be supplied as a separate file.

Tables

  1. Data tables should be submitted in Microsoft Word table editor format.
  2. Each table should include a title/caption that is explanatory in itself with respect to the details discussed in the table. Detailed legends may then follow.
    a. For example "Table 1: This is the title of the table."
  3. Keep tables simple. A very complicated table may need to be split into two tables.
  4. Do not repeat data given in the text within a table – decide which is the clearer presentation of the data (either in the text or in a table) and present the data only in this way.

Supporting/ supplementary information

Supporting information, such as data sets or additional figures or tables, which will not be published in the print edition of the journal, can be submitted for online publication.

It should be clearly stated at the time of submission that the authors intend the supporting information to only be made available through the online edition. Alternatively, if the size or format of the supporting information is such that it cannot be accommodated on the journal’s website, the author may choose to make the supporting information available free of charge on a permanent website, to which links will be set up from the HMJ website. The author must advise HMJ of any change to the URL of the website where the supporting information is located.

The availability of supporting information should be indicated in the main manuscript by a paragraph, to appear after the References, headed 'Supporting Information' and providing titles of figures, tables, etc. The supporting information should be submitted to the editorial office in final form, ready for viewing, or alternatively, if the size or format is such that it cannot be submitted, the author should make the supporting information available for viewing in final form via the web by the editorial office and by reviewers. No changes can be made subsequently by the editorial office or the Publisher. This supporting information is an integral part of the article and will be reviewed accordingly.

Journal style guide

  1. Footnotes to the text should be avoided.
  2. Quotation marks should be single, and not double.
  3. Italics, as in the case of genotypes or algebraic parameters in the text, should be indicated by italic type. This is, however, not necessary in numbered equations where mathematical symbols will be italicized as a matter of course.
  4. The carriage return (enter) at the end of lines within a paragraph should not be used.
  5. The authors are advised to maintain consistency.
  6. Words should not be broken at the ends of lines. A hyphen should be used only to hyphenate compound words.
  7. Single space only to be used at the ends of sentences.
  8. Underline to be avoided.
  9. Right-hand margin should be unjustified.
  10. A double hyphen should be used to indicate a dash.
  11. Avoid usage of the lower-case ‘ell’ for 1 (one) or the upper case O for 0 (zero).
  12. When indenting paragraphs or separating columns in tables, the tab key instead of the spacebar should be used.
  13. The entire manuscript should be double-spaced.
  14. Abbreviations should be defined at first use.
  15. All values in SI units (except blood pressure in mmHg)
  16. References should be formatted using the Vancouver (numbered) style with references numbered sequentially throughout the text as superscript digits and presented as a numbered list in the references.

In addition to these guidelines, where available please include the DOI identifier of the journals articles being cited (e.g. http://dx.doi.org/10.1016/S0140-6736(11)60825-8)

References

The journal uses Vancouver (i.e. numbered) style of references. Within the text these should be styled as follows: 'Previous research1,2 found …'. The list of references should be ordered as the references appear within the text.

Example references

Journal article (if there are more than six authors, list the first three then et al.) You CH, Lee KY. Study of patients with nausea. Gastroenterology 2009; 79;11–14. doi:10.1016/gastro20097911a
No author Coffee drinking (editorial). BMJ 2010; 245:311. doi:10/167/bmj098768.988
Chapter in proceedings (or other book) Harley YY. Comparing models in cancer. In Gammage RB, Kaye SV, editors. Indoor Human Health. Proceedings of the Seventh Life Science Symposium, 14–15 October 2007; London, Wiley 2008;68–80.
Edited book (where not edited, just remove '(eds.)' Brown AM, Stubbs DW (eds.). Medical Physiology. New York: Wiley, 1983.
Dissertation Smith T. School adjustment of children with heart disease (dissertation). Pittsburgh, University of Pittsburgh, 2008.
Report Akutsu T. Heart replacement devices. Bethesda; National Institute of Health, National Heart and Lung Institute; 2005 April. Report No.: NIH-NHMI-343-66-3. (http:www.nih.com/NHMIp344?q4.pdf)
Websites Equator. http:// www.equator-network.org/ (accessed 20 September 2011).
Patent Pagedas AC. Flexible endoscopic grasping and cutting device and positioning tool assembly. US 20020103498. 2002 Aug.

Notes:

  1. Journal names should be abbreviated.
  2. Online citations should give the date of access.
  3. Unpublished data and personal communications (which can be included only if prior permission has been obtained) should not be included in the reference section.
  4. 'Personal communication' should be avoided unless it provides essential information not available from a public source. In such a case, the name of the person and date of communication should be cited in parentheses in the text.
  5. Authors are encouraged to use a recent version of EndNote (version 5 and above) or Reference Manager (version 10) when formatting their reference list, as this allows references to be automatically extracted.
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